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Configuring QuickBridge


Under File > Options configure your QuickBridge settings in the various tabs as to how your SellerCloud data will transfer into QuickBooks
Note: The user must have adequate permission status in order to post to QuickBooks using QuickBridge. Read more here


Main
  1. Generic Customer for a Channel - will create one generic customer for each channel's orders. For example, SellerCloud _Wholesale_Customer.
  2. Select to Mark Orders in QuickBridge as: Always Paid, Always Not Paid,or Use SellerCloud Paid Status. Default selection is Always paid. 
  3. Use the SellerCloud Company / Channel Name as the Customer Name - Used in conjunction with Generic Customer for a Channel. When enabled, will create a customer name based on the company name and channel name. For example, Thirsty Tea_Wholesale_Customer (instead of generic customer for channel SellerCloud _Wholesale_Customer across all companies).  
    • Please Note: Customer Name in QuickBooks is limited to 41 characters. If the number of characters in the company name and channel named combined exceed 41 character an error will be returned when posting orders.
  4. Mark Sales Orders as UnPaid for all Channels - Overrides the payment status selection above.

Shipped Orders Grid Columns

  1. By default, all grid columns will display, populate, and export into QuickBooks when using the Post Detailed Shipped Orders. You can choose to export specific data by selecting specific columns to display. Only data displayed will export to QuickBooks.

Sales Orders
  1. Post Fees to QB settings - By default, all fees will post to QuickBooks. In this tab you can prevent certain fees from posting to QuickBooks.
    • Posting Fees
    • PayPal Fees
    • Final ValueTotal Fees (Channel Commission Fee)
    • Final Shipping Fees (Shipping Cost)
    • Final Shipping Fee for Overstock
    • Final Shipping Fee for Wayfair 
  2. Post All Payments to Undeposited Funds Account - By default, payments are exported to a special SellerCloud bank account for each channel. This setting posts the payments instead to an Undeposited Funds account, which can be a different account type. 
  3. Prefix Order Reference Number with 'SC'
  4. Process Orders only if Settlement data is available (for Amazon and FBA) -  Settlement data is typically only available from Amazon every two weeks. By enabling this setting, you will not need to worry about posting orders without settlement data.
  5. Process Orders only if Settlement data is available (for eBay) - By enabling this setting, you will not need to worry about posting eBay orders without settlement data.
  6. Mark Fees as Paid -This means that any of the posting, Paypal, or commission fees will post as a bill to the vendor along with a payment from an interim account.
  7. Use eBay Reference Number for OrderSource OrderId - Posts the short eBay OrderSourOrderID found on the order detail page, instead of the longer ordersource, which can be found in the order history. 
  8. Do not Include Customer Paid Shipping costs for Overstock Orders - Customer pays shipping directly to Overstock, so you don't get that money. If you are not posting Overstock Shipping fee, it advised to not post the paid shipping costs.
  9. Do not Include Customer Paid Shipping costs for Smart Bargains Orders
  10. Enable Auto Generate Invoice Numbers - will create generic invoice numbers for shipped orders. Leave unchecked to use the SellerCloud order number. 

Inventory
  1. Default Inventory Site (not relevant for most users) - When using Multi-Warehouse/Sites in QuickBooks (Enterprise 2012 and above) for inventory management, enter the Inventory Site name to deduct and add inventory from that site. 
  2. Treat Kits as Group Product Type - enable to have kit import into a Group Product Type in Items and Services. Group Product Type and Components must already be in QuickBooks.
    1. Do not Post Subtotal for Group - Price must be defined on the items in Quickbooks and may not match up to the order price.
  3. Enable Kit Components - Send the kit components to Quickbooks, and ignores the kit parent.
  4. Do not Post Product Class To QBIf not checked it will create a class for each product that's exported with the product name. If checked off it will create a class named "SellerCloud" for each item exported. When checked off, there is an option "Custom Class Name" to choose your own class name.

Purchase Orders

  1. Post PO Bills in Summary - will only post the balance of the PO, not the line items.
  2. Use the Vendor Invoice Number for Bill Reference Number - will use the Vendor Invoice Number entered on the PO as Bill Reference Number. When enabled, you will not be able to import a PO into QuickBooks that does not have a Vendor Invoice number on it.

Using a Master SKU
In the event of a SKU mismatch between SellerCloud and Quickbooks, you can enter the QB SKU in the "Master SKU" field on the product home page. That field is used when posting transactions to QB. If the field is blank, the regular product ID is used.
Users who use product groups in QuickBooks and need to send the product with the group name and the product, should enable client setting Use the Master SKU as the Parent SKU for QuickBooks. When enabled QuickBridge will format the SKU as follows: Master SKU , colon, and the product id. (ABC:123)